Business Expense & Tax Deduction Tracker for Google Sheets
The Business Expense & Tax Deduction Tracker makes sure no write-off slips away. Log each expense once, choose a deduction category, and the tracker totals your deductibles by category and for the whole year. It is built for the self-employed, freelancers, and small businesses, and works in Google Sheets and Excel.
Track Every Write-Off — Home Office, Mileage, Subscriptions
The tracker comes with common deduction categories already set up — home office, mileage, software and subscriptions, equipment, professional fees, and more. You log an expense, pick its category, and it rolls up into your year-end totals automatically, so the deductible amounts are ready when you need them.
Self-Employed and Freelancer Deduction Categories
Deductions are where self-employed people most often leave money on the table, simply because the spending was never recorded. By giving every business cost a home and a category, the tracker turns scattered receipts into a clear list of write-offs you can actually claim. You can rename or add categories to fit your trade.
Year-End Tax Prep in One Click
When tax time comes, the work is already done: the tracker shows your total deductible expenses by category and overall, so you or your accountant can pull the numbers straight from the sheet. No adding up receipts, no guessing — just a tidy summary of a full year of spending. Treat the categories as a starting point and confirm what is deductible in your area.
What's Included
- Pre-built deduction categories (home office, mileage, software, fees)
- One-line-per-expense log with date, amount, and category
- Automatic deductible totals by category and for the year
- Editable categories to match your trade
- Notes column for receipts or context
- Clean year-end summary for tax prep
- Works in Google Sheets and Microsoft Excel
Frequently Asked Questions
What expenses can I deduct as self-employed?
Common write-offs include home-office costs, mileage, software and subscriptions, equipment, and professional fees — all of which the tracker has categories for. Exact rules vary by country, so confirm what qualifies in your area or with an accountant.
Can I track mileage and home-office costs?
Yes. Both are built-in categories, along with software, equipment, and professional fees, and you can add your own categories to match how your business spends.
Does it total my deductions for tax time?
Yes. As you log expenses the tracker totals your deductibles by category and for the whole year, so the figures are ready to hand to you or your accountant at tax time.
Does it work in Google Sheets?
Yes. It opens in Excel and imports into Google Sheets, and the category totals work the same in both.